Key takeaway
The goal is not "more calls." It's fewer, better calls with people who already confirmed budget, timeline, and fit—before they ever reach your Google Meet link.
Why this drives qualified audits & discovery calls
Most funnels leak between "interested" and "on the calendar." An AI voice agent closes that gap by collecting structured answers 24/7: role, company size, problem, urgency, and whether they've budget for your offer. Only then does it offer your free audit or discovery call via Google Meet.
- You stop wasting senior time on unqualified conversations.
- Prospects arrive on Meet with context—you already know their answers.
- Your "outreach" (content, ads, partners) compounds because follow‑up is instant and consistent.
What you need first
- A clear ICP (ideal customer profile) in 3–5 bullets.
- A single primary CTA: e.g. "15‑min strategy call" or "free funnel audit."
- A Google Meet link you reuse for intro calls (or a scheduling tool that drops Meet links).
- Access to CelestiAI (or equivalent) to deploy the voice agent, webhook, and handoff to Meet / calendar.
Setup in 7 steps
Define the conversation outcome
Write one sentence: "After this call, we will know X and book Y." Example: "We confirm they run ads for e‑com brands and book a 30‑min funnel audit on Meet."
Draft 6–8 qualification questions
Ask in order: problem → impact → timeline → budget signal → decision‑maker → past attempts. Keep each question answerable in one sentence.
Configure the voice agent in CelestiAI
Upload your tone samples, set language (e.g. English / Thai), and paste your script. Enable structured capture so each answer maps to fields you can send to your CRM or sheet.
Connect Google Meet handoff
When score ≥ threshold, the agent shares your Meet link and sends calendar invite (or redirects to your booking page with UTM + pre‑filled notes from the call).
Add your "outreach" entry points
Link the agent phone number or web call widget from your landing page, Instagram bio, email footer, and retargeting ads. Same agent, same script—one source of truth.
Run a 10‑call QA week
Listen to recordings. Tighten objection handling, clarify pricing language, and fix any questions where callers ramble. Goal: average qualifying call under 4 minutes.
Instrument and iterate weekly
Track: inbound attempts → completed qualify → Meet booked → show rate → close rate. Move the bottleneck, not the whole funnel each time.
Qualification script & gates
Use a simple scoring model. Example: 1 point per "good" answer; require ≥5 to offer a Meet. Send sub‑threshold prospects to an async resource or nurture sequence.
| Gate | Pass | Fail → next step |
|---|---|---|
| Problem matches your offer | Specific pain, recent, costly | PDF checklist + follow‑up email |
| Budget / investability | Range overlaps your package | Self‑serve tier or waitlist |
| Authority | Decision‑maker or budget owner | Ask for intro; offer one‑pager |
How to target +10 qualified leads per month
"Qualified" means they passed your gates and completed a Meet booking—not raw form fills. Back‑solve from your current funnel:
- If 20% of inbound completes qualify, you need ~50 more inbound touches/month to add 10 qualified— usually achievable by fixing speed‑to‑lead and one high‑intent CTA on your profile or landing page.
- If qualify rate is only 8%, tighten ICP messaging before you spend more on ads.
- Add one automated audit artifact (e.g. "AI summary of their answers") emailed before Meet—it increases show rates and perceived value.
Results vary by traffic and offer. Use +10/month as a planning benchmark, then replace it with your own baseline after 30 days of data.
Put it on rails with CelestiAI
We help you deploy the voice agent, scoring, Meet handoff, and iteration loop—without rebuilding your stack from scratch.